MANAGER - ORGANIZATIONAL PROGRAMS MANAGEMENT (OPM)
NEW YORK, NEW YORK, USA
The International AIDS Vaccine Initiative (IAVI) is a nonprofit scientific organization
founded in 1996 whose mission is to ensure the development of safe, effective,
accessible, preventive HIV vaccines for use throughout the world. IAVI believes that
our capabilities, partnerships and commitment position us to make meaningful impact in
the field. IAVI continues to focus on AIDS vaccine development as the most effective
long-term approach to ending the HIV epidemic. Ending the epidemic will also require
innovation and an integrated approach across prevention and treatment efforts in line
with the shifting epidemic. IAVI will contribute to the field by:
• Establishing an integrated approach to HIV vaccine and prevention research and
development, linking an understanding of at risk communities with the most potentially
relevant interventions.
• Bringing new capabilities and innovation to the field through novel
collaborations to accelerate product development
• Prioritizing approaches that have the greatest potential impact on HIV vaccine
and prevention efforts towards diminishing and ultimately ending the epidemic
Our strategic focus revolves around four pillars namely: 1) Engaging the
communities most at-risk of HIV infection; 2) Providing an integrated product
development platform to accelerate the translation of promising concepts into HIV
vaccine candidates for the field; 3) Investing in high potential discovery programs that
could transform HIV vaccine development and beyond; 4) Generating supportive data
and messages to drive policies and investments that will end the epidemic.
IAVI requires a high energy, highly organized manager to provide project
management support to the Executive Office. The successful candidate will oversee the
OPM function within the Executive Office, working across the organization to
coordinate activities, manage special projects and research emerging topics and
opportunities, including timely implementation and follow through on assignments
emanating from the CEO and the Senior Management Team (SMT). The OPM will
support the CEO for key external meetings and implementing Strategic Alliances by
liaising with relevant program staff, developing appropriate materials and
communicating outcomes of the meetings. The Senior Manager - OPM will attend and
coordinate key leadership meetings, follow up and track tasks and project and
communicate key actions and ensure stakeholders are briefed and brought into
conversations as appropriate. In addition, the Senior Manager - OPM will prepare
materials and presentations that may be needed for internal and external audiences and
key meetings.
The Senior Manager, OPM must embrace the mission of IAVI and model its core
values. To effectively perform in this position, she/he will need to develop the
appropriate relationships and build credibility throughout the organization.
Specific Responsibilities:
The specific responsibilities and expectations of the Senior Manager, OPM
include, but are not limited to, the following:
• Manage weekly leadership team meetings and quarterly retreats, including
agenda development, ensuring supportive content is prepared and communicating key
outcomes and conducting follow up as needed to help track progress.
• Develop a robust tracking framework to ensure implementation of leadership
decisions and actions including providing data for the necessary dashboards and other
reporting mechanisms
• Support the CEO in external engagements and strategic alliances, ensuring
appropriate materials are developed, teams are engaged and information is disseminated
• Research emerging topics and opportunities on a wide range of global health
related topics and help articulate IAVI's activities and value preposition for internal and
external audiences.
• Execute special projects for the EO
• Help ensure leadership team decisions are communicated throughout the
organization to ensure the teams are better able to accomplish their goals.
• Developing engaging, visually-appealing presentations;
Job requirements:
• Communicate flawlessly in both written and verbal form
• Proven ability to operate within a matrix organization, preferably within a
scientific, medical, or clinical research organization.
• Comfortable with ambiguity and complexity. Innovative.
• Excellent at managing relationships and operating within the formal and
informal organizational structures, establishes relationships across departments, uses
allies to build consensus and create results, is appropriately diplomatic, understands
others roles and perspectives, can sell projects and ideas across the organization.
• Self-starting, results-driven person with the necessary analytic rigor, stamina,
and strength to represent her/his point of view objectively and to respond to numerous
demands and challenges.
• Sense of urgency - Prioritizes well, shows energy, reacts to opportunities,
instills urgency in others, and consistently meets deadlines.
• Capable of representing IAVI to a wide variety of audiences. Adjusts her/his
writing to the audience and communicates complex messages and issues clearly.
• Working knowledge and experience in project management desired but not
mandatory.
• Passionate about the mission of IAVI, enthused by the challenges confronting
the organization and dedicated to achieving its goals.
• Possesses a sense of humor. Works collaboratively to achieve results.
Job qualifications:
• MSc, MPH or MBA required;
• 5+ years of professional experience at progressively senior levels.
• Ability to understand and effectively communicate complex scientific concepts
• Experience in a competitive, fast paced and global environment necessary.
• Strong analytical skills, ability to reconcile initiatives with business strategies
and goals.
• Constituency-building skills and savvy.
IAVI operates as an intense mission driven organization trying to solve one of the
most difficult and important scientific and policy challenges of our time, as a result
passion for the mission is a critical attribute.
To apply: www.iavi.org
